Building a scalable event management platform for a leading conference organizer

Q: Was the platform designed to handle events of different sizes and formats?

Yes. The system was built with scalability, supporting both small executive meetings with a limited number of participants and large-scale international conferences.

Q: What measurable impact did the solution bring to the client?

The platform helped improve attendee satisfaction, reduce manual tasks, and enhance operational efficiency, leading to smoother event execution and higher brand credibility.

Q: How does real-time monitoring contribute to better event management?

Real-time data allows organizers to track registrations, attendee feedback, and session performance live, enabling informed decision-making and issue resolution during events.

Q: How does the platform ensure data efficiency and system performance during high-traffic events?

The solution leverages GraphQL for optimized data querying, allowing the system to fetch only the necessary information on demand, which significantly reduces bandwidth usage and improves performance. In addition, with a robust backend built on PHP 7.1, the platform ensures high responsiveness and stability even during peak usage periods

Q: Is the platform capable of integrating with existing enterprise systems?

Our solution allows the client to align the platform with their broader digital ecosystem, streamline workflows, and maintain consistency across their operational infrastructure.

Industry

Media & Entertainment

Services

Web Application

Client's based

Finland

About Client

Our client is a Finland-based company specializing in organizing exclusive conferences and business networking events. Founded in 1994, the company has established a robust platform connecting decision-makers and leading experts across sectors such as technology, finance, and marketing,... fostering strategic collaborations throughout Europe and beyond.

Requirements & Challenges

To sustain international growth and improve attendee experience, the client needed a comprehensive web solution tailored to the unique complexity of event management:

Manual booking processes were time-consuming and difficult to scale
The mailing system lacked seamless integration with the event platform
Data volume and user traffic increased during peak registration periods
The client required a user-friendly interface to accommodate diverse participants

Solutions

NTQ Europe successfully delivered a robust and scalable web application designed specifically for event management, with the following key functions:
Enabled attendees to register smoothly with real-time confirmation
Facilitated personalized scheduling and time-slot matching
Integrated with SEPI mailing system
Centralized tracking and control of all event-related activities
Handled large volumes of data with stability

Technologies

GraphQL
PHP 7.1

Outcomes

By delivering a customized and stable web application, the client achieved significant operational efficiency:

Streamlined event registration and meeting booking process
Enabled full integration of SEPI mailing, reducing manual workload
Enhanced control over event activities and resource planning
Supported international growth with a scalable and secure system
Increased engagement and satisfaction from executive-level participants

Proud to be trusted by global clients

"Not only precisely implemented the detailed design, but NTQ also can correspond to the rough specifications while considering the convenience in product manipulation. NTQ is our trusted long-term partner, who has outstanding ability in delivering high-technology; managing and developing LABO; providing the new technology; and corresponding promptly to the arising problems."

Mr. Takeyama, Manager

Systena Corporation, Korea